Calendar Posting Instructions

These instructions are intended for authorized Central Office employees who update our school district's calendars:

To make it easier for you to enter events, we have set up multiple, pre-assigned calendars, so all you have  to do is click on the appropriate calendar (remember you have to be logged in), and add your event.  It will then show up automatically on every appropriate school calendar, as detailed in the bullet list below. 

Also, we have added a new Employee Calendar under the “Employees” section of every school website.  This calendar will automatically display any items you add to the district Employee Calendar, also detailed below.

Please note:  All the calendars; with the exception of the Employee, Central Office, Transportation Complex and HVAC calendars; are designed to be viewed by the general public (students, parents, etc.).  The only calendar not intended for the general public is the Employee Calendar.  If your event is not intended for the general public, the only Calendar you should post to is the Employee Calendar.

Here are all of the calendar categories that have been created, and the behavior associated with each:

  • Calendar – The main district website calendar (what you click on the menu bar of the site). This calendar displays items from the School Year Calendar, and feeds the calendar on the mobile app. Items from this calendar are also displayed in the feed on the front page of the cabellshools.com website. You should never add items to this calendar.

  • School Year Calendar (District-wide Events) – This is the basic school year calendar approved by the Board of Education. This calendar is displayed on all school and district calendars.  You should only add an item to this calendar if it affects absolutely every school in the school system. This calendar is not intended for any employee events. There is a separate Employee Calendar for those, detailed below.

  • Elementary/Pre-K Events – This calendar feeds to all elementary school calendars. You can add items to this calendar, remembering that anything you enter will show on every elementary school. An appropriate entry for this calendar might be “Pre-K and Kindergarten Enrollment”.  It would not be appropriate to add an item like “Highlawn Elementary Testing” because this will show up on all the other schools and cause confusion and frustration for those customers.

  • Middle School Events – This calendar feeds to all middle school calendars.  Just like the elementary calendar, you can add items to this calendar, remembering that anything you enter will show on every middle school.

  • High School Events - This calendar feeds to all high school calendars.  Just like the elementary and middle school calendars, you can add items to this calendar, remembering that anything you enter will show on every high school.

  • Other School Events – This is where you can add events that apply to only one school or smaller grouping of schools.  This calendar does not automatically feed any other calendar.  In order for these events to show on the desired school calendars, you have to assign them manually.  If you are unfamiliar with this process, please let me show you before you add any events.

  • Employee Calendar – This is the calendar where you can add all conferences, staff development, paydays, and testing opportunities.  Items entered on this calendar will automatically display on the Employee Calendars of every school website.  You should not assign events on this calendar to any other calendar with the exception of one instance.  If your staff development or other activity is taking place at the Central Office or Transportation Complex, you will need to assign the event to one of those facilities so that everyone will know your space is reserved.  If you have questions about how to do this, please see me before you post your event.  It is also helpful to view those calendars before posting your event to see if your space has already been reserved.

  • Central Office – This is the calendar where all events assigned to the Central Office on the Employee Calendar will be shown.  Usually, you will not post anything to this calendar.  The one exception is if there is a Central Office only event such as a retirement reception for only our Central Office employees.

  • Transportation Complex - This is the calendar where all events assigned to the Transportation Complex on the Employee Calendar will be shown.  Usually, you will not post anything to this calendar.  Again, the one exception is if there is a Transportation Complex only event such as the new bus driver orientation for Transportation Complex employees.

  • HVAC (Read Only) – This is the calendar that displays any events the schools have assigned a request for heating or cooling.  The maintenance department utilizes this calendar to manage the computerized HVAC systems.  Usually, you will not post anything to this calendar.


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