WVEIS Tips and Procedures Blog
Welcome to the WVEIS Tips and Procedures Blog!  The Information Systems staff has created this blog to give our WVEIS Users a resource they can use to learn more about best practices for using WVEIS, shortcuts and other means of making WVEIS easier to use, and how to make better use of your limited time.

If you have any ideas for blog posts, or would like us to feature something in a future post, please email Jeremy or Tammie, and we'll add it to our list.

Recent Posts
Tammie has been working hard to build next year's Master Schedules for all of our elementary schools, and she's nearly finished doing so.  Once every school has had an opportunity to review their schedule for the next year, it's time for the next major step in the scheduling process - putting students into rooms. You may have already begun making your lists of teacher rolls for next year.  If ... more» 
Posted by jeremy.baisden  On May 12, 2017 at 3:48 PM
It's time again for our monthly report. Monthly reporting is - believe it or not - a vital part of making certain WVEIS is accurate, and therefore useful. When our data has errors, it can affect all kinds of things that depend on WVEIS ... such as OnCourse, Teacher Evaluation, Online IEP, SchoolMessenger, and - lest we forget - funding for our county and schools. Each month, we need our schoo ... more» 
Posted by jeremy.baisden  On May 05, 2017 at 12:51 PM
The state has issued some updates to STU.301 this week.  These have already gone live on WOW, so here's a quick summary of the changes that have occurred: Basic Tab - Two fields have been added to the Basic tab.  One asks for a County of Birth.  This should default to the United States when enrolling a new student and only needs to be changed for a student born outside the US.  We do not curr ... more» 
Posted by jeremy.baisden  On Apr 28, 2017 at 4:41 PM
This might seem like an unusual post on a blog about WVEIS, but today I want to bring you the number one best tool we can use to fix problems - with WVEIS, other programs, and our computer in general. Every technician will tell you that it fixes an amazing number of problems computers experience in the course of time. This amazing tool? Rebooting. Restarting a program or rebooting a comput ... more» 
Posted by jeremy.baisden  On Apr 22, 2017 at 5:09 PM
It would be nice if enrolling students always ran smoothly, but unfortunately, that isn't always the case.  I've worked to prepare a list of problems that might arise when you try to enroll a student.  Most of them don't disrupt the process of enrolling the student, but there are a couple that will.  I hope the situations below will guide you through the times that you don't get everything you n ... more» 
Posted by tammie.glover  On Apr 18, 2017 at 2:32 PM
Coming this Friday, March 10, we have the opportunity to collect information to pre-enroll students for next year.  This helps our schools and our district in a couple of ways: we can budget staffing appropriately for the students we will have next year, and we can schedule students so that both the student and their teachers are prepared for the coming year. In order to pre-enroll students, ea ... more» 
Posted by jeremy.baisden  On Apr 13, 2017 at 1:27 PM 8 Comments
One of the most frustrating experiences when working on a computer is when it doesn't do what you expect. Even worse, when you contact someone that might be able to help you, they ask you to describe what you're seeing on the screen. How do you do that? How are you supposed to know what is important and what isn't? Fortunately, there are better ways to get help with problems on the computer. ... more» 
Posted by jeremy.baisden  On Apr 13, 2017 at 11:29 AM
I know that everyone is working hard to ensure their schools are ready for testing. One of the many tasks involved in preparation is making certain that your testing accommodations are correct. There are two programs available on WOW and the Cabell WVEIS Portal that allow you to edit and review testing accommodations for your school: SAS.ACCM - State Assessments Support - allows you to add or r ... more» 
Posted by jeremy.baisden  On Mar 31, 2017 at 2:49 PM
We all like to do things by the "numbers" so our end result is the one we need.  WVEIS is no different.  When enrolling or updating a students’ family information there is a sequence number. The Call field (Green Screen) or the Call Seq# field (Web) were designed to help users know the sequence a student’s contacts should be called in the days we called manually. It controls the order of a student ... more» 
Posted by jeremy.baisden  On Mar 16, 2017 at 11:22 PM
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